Whistleblower and Ethics Policy 

At Yugalinks Global Connect Pvt Ltd, we are committed to maintaining a culture of transparency, integrity, and ethical conduct. Our Whistleblower and Ethics Policy provides a safe and confidential mechanism for employees, partners, and stakeholders to report unethical behavior or policy violations without fear of retaliation. 

Purpose of the Policy

We are committed to promoting ethical practices and compliance by:

• Encouraging the reporting of misconduct, unethical practices, or legal violations.
• Protecting whistleblowers from retaliation or discrimination.
• Ensuring timely investigation and resolution of concerns raised.

Scope of the Policy

This policy applies to all employees, suppliers, contractors, partners, and third parties engaging with Yugalinks. It covers reporting of:

• Fraud, corruption, and financial misconduct.
• Breach of laws, regulations, or company policies.
• Workplace harassment, discrimination, or abuse.
• Environmental violations or unsafe practices.
• Any other unethical or unlawful conduct.

Reporting Mechanisms

We provide multiple confidential reporting channels:

• Email: A dedicated email address for whistleblower reports.
• Online Portal: A secure platform for anonymous reporting.
• In-Person Reporting: Direct communication with the Ethics Committee.
• All reports will be treated confidentially and investigated thoroughly.

Confidentiality and Anonymity

We prioritize the confidentiality of whistleblowers by:

• Ensuring the anonymity of the reporter, if requested.
• Restricting access to reported information to authorized personnel.
• Maintaining confidentiality throughout the investigation process.

Protection Against Retaliation

Whistleblowers are protected from any form of retaliation, including:

• Termination, demotion, or suspension.
• Harassment, intimidation, or discrimination.
• Any other adverse employment actions.

Investigation Process

All reports are handled through a structured investigation process:

• Initial assessment to determine the validity and scope.
• Independent investigation by the Ethics Committee.
• Confidential review and appropriate remedial actions.
• Regular updates to the whistleblower on the status of the case.

Responsibilities of the Ethics Committee

The Ethics Committee is responsible for:

• Receiving and documenting all reports of misconduct.
• Conducting impartial and timely investigations.
• Recommending corrective actions and policy improvements.
• Ensuring compliance with legal and regulatory requirements.

Employee and Stakeholder Responsibilities

All individuals are encouraged to:

• Report suspected misconduct in good faith.
• Cooperate fully during investigations.
• Maintain confidentiality regarding ongoing cases.

Digital Innovation for Ethical Oversight

Our dedicated IT team supports the integrity of this policy by:

• Implementing secure digital platforms for anonymous reporting.
• Leveraging data analytics for proactive risk assessment.
• Enhancing transparency through technology-driven monitoring.

Policy Updates and Communication

We are committed to continuous improvement by:

• Regularly reviewing and updating this policy.
• Communicating policy changes to all stakeholders.
• Reinforcing ethical practices through ongoing training programs.

For more information or to report a concern, please visit our Contact and Support Information 
page.