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Export Documentation Guide 

 

Yugalinks Global Connect Pvt Ltd is dedicated to supporting exporters by simplifying the documentation process for international trade. This Export Documentation Guide outlines the 
essential documents required for a smooth export process and compliance with trade regulations.

 

Import Export Code (IEC)

The IEC is a mandatory requirement for all exporters in India:

  • Issued by the Directorate General of Foreign Trade (DGFT).
  • Required for customs clearance and international transactions.
  • Yugalinks provides assistance for IEC registration through our IEC Registration Assistance Policy.

Proforma Invoice

A preliminary document issued before the shipment:

  • Details product specifications, quantity, price, and delivery terms.
  • Serves as a quote and outlines the terms of the trade agreement.
  • Helps buyers initiate payment and secure necessary permits.

Commercial Invoice

A legal document required for customs clearance:

  • Provides a detailed record of the goods being exported.
  • Includes information such as buyer/seller details, product description, and payment terms.
  • Must align with the purchase order and packing list.

Packing List

A comprehensive list of the contents of the shipment:

  • Specifies product details, quantities, packaging types, and weights.
  • Ensures accurate verification during customs clearance.
  • Assists logistics providers in handling and transporting goods.

Bill of Lading (B/L) or Airway Bill (AWB)

A critical shipping document required for transporting goods:

  • Bill of Lading is used for sea freight, while Airway Bill applies to air shipments.
  • Acts as proof of shipment and receipt of goods by the carrier.
  • Contains information on the consignor, consignee, and shipment destination.

Certificate of Origin (COO)

Certifies the country where the goods were manufactured:

  • Essential for claiming preferential duty benefits under trade agreements.
  • Issued by authorized bodies such as the Chamber of Commerce.
  • Required for customs in many countries to verify the origin of the goods.

Export License (if applicable)

A legal permit required for restricted goods:

  • Necessary for exporting items under specific government regulations.
  • Issued by relevant regulatory authorities based on product classification.
  • Ensures compliance with export control laws.

Shipping Bill

A mandatory document for customs clearance in India:

  • Filed electronically through the Indian Customs Electronic Gateway (ICEGATE).
  • Includes information about the exporter, goods, and shipping method.
  • Required to facilitate duty calculation and export approval.

Insurance Certificate

Protects against potential loss or damage during shipment:

  • Provides evidence of insurance coverage for the exported goods.
  • Required by importers to ensure secure delivery.
  • Yugalinks encourages comprehensive coverage through our Export Insurance and Risk Management policy.

Letter of Credit (LC) or Payment Terms Document

A formal agreement defining payment terms:

  • Ensures payment security for both exporters and buyers.
  • Issued by the buyer’s bank, guaranteeing payment upon meeting terms.
  • Essential for high-value or bulk international transactions.

By adhering to this Export Documentation Guide, exporters can ensure a seamless, legally 
compliant trading experience. For further assistance, refer to our Export Documentation 
Policy or Contact and Support Information page.